Annual Meeting Agenda
Date: Saturday 11/15/2025 @ 1pm
Hybrid remote on ZOOM and in-person at Casey Community Center, Gaither B Room (1st Floor)
810 S Frederick Ave, Gaithersburg, MD 20877
Purpose of Meeting: Annual Meeting (Election, Reports, Budget Review)
Proposed Agenda:
- Call to Order
- Attendance/Quorum: We need a minimum of 20 members to attend, in-person or on Zoom.
- Reading and Vote to Approve Previous Annual Meeting Minutes
- Agenda Changes/Updates
- Officers Reports:
- President/VP: Summary of 2025; Projects & Objectives for 2026
- Secretary: Report on Home Sales/Resale Packages
- Treasurer: 2025 Financial Review; # of Accounts in Arrears; # of Property Liens; 2026 YR Budget (Operating & Reserves)
- Committee Reports:
- Architectural Control Committee: Report
- Grounds Committee: Report
- Election: Open Floor Board Nominations. We currently have 4 vacant positions and 0 nominations
- New Business/Open Forum
- Sidewalk Repair Discussion
- Bamboo Remediation Discussion
- Adjourn
Proposed Budget can be found on reverse
*IMPORTANT* QUORUM REQUIREMENTS FOR ANNUAL MEETING:
A quorum is the minimum number of members required to be present at our Annual Meeting so the association can conduct business. Our governing documents (By-Laws Article IV, Section 5) state that we need a minimum of 20 members (20%) (owners or proxies) to attend in-person. If the HOA fails to meet quorum, the Annual Meeting cannot proceed and the meeting will be rescheduled for exactly 30 days later, on Monday 12/15/2025 @ 7:00pm with a quorum of 10% (By-Laws Article IV, Section 6). This rescheduled date will not change. The Zoom link will be the same as it is set up as a recurring meeting.
Join our Zoom Meeting at:
Zoom Meeting ID: 814 1774 7873
Zoom Meeting Passcode: 482601
Join the meeting via Zoom by going to https://bit.ly/rshaopenzoom, joining via the Zoom app on your device, or calling into +1 (301) 715-8592 using the above meeting ID and passcode.